Annual General Meeting Minutes

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Date:		Tuesday, June 10, 2008
Location: 	Greenwood Inn, Calgary, AB
Chair: 		Kevin Falenda
Secretary: 	Kathey Crispens
Present: 	Kevin Falenda, Sean Baker, Jaydeep Balakrishnan, Dan Nowak, Vijay Virmani,
Ashish Pawar, Brent Snider, Noel Penafuerta, Kamal Devu, Xunmin Zou, Nguetta Marcel,
Tom Susnir, Ron Taggart, Gaetan Demers, Gary Broughton, Sandy Pfeifer
Guests:		Chris Beland
Absent:  	Van Enns, Peter Heck
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1.	AGM Called to Order Kevin Falenda - 7:50PM

	- Introduction of current Board of Directors and Guests

2.	Review of last years AGM Minutes (Kevin Falenda - 7:55PM)

	- Last year's meeting minutes were reviewed 
	- Motion to accept - carried by all members present.

3.	Portfolio Report - Finance Kevin Falenda for P. Heck - Treasurer 8:00PM

	- Reviewed Income Statement and Balance Sheet
		- 6.7K Liabilities
		- 11.3K fund balance due to educational revenue
		- Reviewed expenses
		- Changed Telephone to a mobile phone that can be passed on to future Treasurers

4.	Marketing Review - Sean Baker - 8:05PM

	- Circulated Membership Survey conducted this year
	- Alliances with other associations 
		- HRAC 1000+ members 
		- Training budgets for SCM, email blitz to their membership
		- Develop general info flyer/add
	- Communication channels improved
	- Telephone contact with membership for increased enrollment in PDM and full day workshop
	- New educational opportunities with SAIT and Mount Royal 
	- Student Chapter offerings of new programs
	- Strategic Marketing Plan
		- Guides as a basis to create our own from other APICS Chapters
		- Want to work with new VP Marketing to get this going for 2009
		- Who/what channels
		- Budget
		- Promotional speakers, advertising and promotional spending and measurements
		- 50% - attract new members
		- 35% Retain Existing Members
		- 15% Education and Training
		- Non member activities
		- Call to share literature

5.	Events Review - Vijay Virmani  - 8:20PM

	- Held 2 workshops and 3 PDM's this year
	- 1 cancelled due to low enrollment, which prompted the membership survey
	- Collaborated with Canadian Operational Research Society - SME Society of Manufacturing Engineers
	- Goals for 2008 - 2009
		- Increase Work Shops (3), PDM's (4) and Plant Tours (2)
		- Membership feed back on what they want
		- Focus on improving efficiency in event planning  
		- Payment options/collections
		- Standard Meeting venues

6.	Education Review - Brent Schneider 8:30PM

	- Partnership with the U of C Continuing Ed
		- Increased exposure, convenience, revenue
	- Interest from SAIT, Mount Royal 
	- Calgary became site for CSCP examinations - recurring test site
	- Ran CPIM  prep courses
		- Tesco (22 students)
		- Convenient locations
	- Increased interest in on-site training
		- Westjet , City of Calgary
	- CSCP - flyers, expense from success of last year - 15 attendees
		- this time around we only had 3?  Maybe poor awareness or bad timing?
	- CPIM is going strong, 42 students through courses this year
	- 2009 Plans
		- Continue relationship with U of C
		- Increase on-site training
			- Fundamentals of Inventory, Planning, Manufacturing and Operations Control

7.	Membership Review - Jaydeep Balakrishnan 8:40

	- As at June 7, 2008 Chapter Membership totaled 125 - 77 Professional, 42 Corporate Voting and 5 Academic members.
	- Reviewed new membership structure and rates
	- Goals for 2008/2009
		- Grow Student and Corporate Membership

8.	Communications Review - Kevin Falenda  - 8:45

	- Review of Website contents - job postings, news, educational offerings, BOD, events past and future.
	- Newsletters - try for Quarterly - 2 this last year. Many chapters going back to print or offering members' choice - need to watch  - members opt in to email newsletter.
	- Goals for 2008/2009:
		- 3 Newsletters
		- White paper issued with or after events
	- Announce Calgary Test Center for APICS Certification exams

9.  Last Outstanding Business for Current Board - 8:50PM

	- Rental cost for projectors average $25.00 per event (PDM, Workshops, etc) and borrowing Member Company owned equipment
	  is a risk. Vijay Virmani moved to approve the purchase of a Chapter projector for up to $700.00. Jaydeep Balakrishnan
	  seconded the motion. Motion carried by unanimous member vote. Approval to procure a projector up to $700.00.

10.  Board Structure Review - Kevin Falenda - 8:55PM

	- Presented Board Structure of Elected and Non-elected positions
	- Put forth the following Nominees for the 2008/2009 Calgary Chapter Board of Directors:

		President:			Sean Baker	
		VP(Pres. Elect):	Vacant
		Treasurer:			Peter Heck
		Secretary:			Kathey Crispens
		VP Events:			Jaydeep Balakrishnan
		VP Membership:		Ashish Pawar
		VP Education:		Brent Snider
		VP Communications:	Kevin Falenda
		VP Marketing:		Vacant

	- Motion to vote on BOD slate as presented by Kevin Falenda
	- Motion carried with unanimous yes vote.

11.  Volunteer Directors-at-Large

		Vijay Virmani
		Van Enns
		Dan Nowak
		Gaetan Demers
		Kamal Devu
		Nguetta Marcel
		Ron Taggart


	- Motion to adjourn meeting - Kevin Falenda at 9:05 PM
	- Meeting adjourned.