Annual General Meeting Minutes

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Date: Thursday, June 24, 2010
Location: Greenwood Inn, Calgary, AB
Chair: Kevin Falenda
Secretary: Sean Baker
Present (BOD): Kevin Falenda, Sean Baker, Ryan Galloway, Jaydeep Balakrishnan, Brent Snider, John Shijy,
Ashish Pawar, & Mostafa Hassan
Present (Members): Nathan Reitsema, Jason Obernauer, Brad Paul, Ron Vanderkooy, & Gaetan Demers
Guests: Brent Patchin
Absent:  Ron Taggart (BOD), Matthew Dawe (Member), Michael Lariviere (Member), & Alex Tardecilla (Member)
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1. AGM Called to Order: Kevin Falenda, President - 6:00PM

• Introduction of current Board of Directors and Guests
• AGM Agenda

2. Review of last years’ AGM Minutes: Kevin Falenda, President - 6:30PM

• Last year’s meeting minutes were reviewed
• Motion to accept – carried by all members present.

3. Portfolio Review – Finance: Ryan Galloway, Treasurer - 7:00PM

• Reviewed Income Statement and Balance Sheet
o Revenue, Gross Margin & Operating Expense down from last year
o Cash up
• Future plans if to develop Chapter Budget (Aug. 2010) & invest cash into short term investments

4. Portfolio Review– Events: Sean Baker, Past Presisdent for Ron Taggart, - 7:20PM

• 2009/10 – 2 Plant Tours, 1 Joint Workshop
• Focusing on:
o Creating conference planning committee
o Exposure to marketing & media
o Increased networking & industry exposure
o Invite volunteers to assist in organizing events
o Free passes to members/corporations if they show commitment

5. Portfolio Review – Education: Jaydeep Balakrishnan, VP Education - 7:45PM

• Continued partnership with the University of Calgary
o Challenges with enrollment due to recession
o Four CPIM courses ran (55 students total), last year, 62 students
o CSCP Course canceled due to lack of interest (only 1 registrant)
• Increased instructor pool x 2 (total 4)
• 2010/11 plan
o Shelf CSCP course
o Books will not be included in course fee
o Continue to expand instructor pool
o Formalize exam offering to 2/year, 1 in May/June, 1 in Dec.
o Streamline exam registration process using web site

6. Portfolio Review – Membership: Ashish Pawar, VP Membership - 8:00PM

• Membership at June 2010 – 105. Up 5 over last year
• Reviewed membership benefits

7. Portfolio Review – Communications: Kevin Falenda, VP Communications - 8:15PM

o Review/reminder of local chapter website
o Review communication activity;
> 1 x Newsletter
> 1 x Membership Survey
> 1 x Job Posting
> 3 x Talent Postings

8. Portfolio Review – Marketing: Mostafa Hassan, VP Marketing - 8:30PM
• Sponsored U of C SCOPE Event
• Sponsored AMIO Student Group
• Participated in U of C Industry Night for the Operations Dept.
• Participated & Sponsored “Networking for Success” sessions in Calgary’s Chamber of Commerce for internationally trained professionals
• 2010-2011 plan
o Develop strategic marketing plan
> Combining resources & sharing information with other Chapters
> Target different medias, networking events to increase awareness
> Involve students and participate in more student events

9. New Board Nominations & Voting: Kevin Falenda, President – 8:45PM
• Presented Board Structure of Elected and Non-elected positions
• Put forth the following Nominees for the 2010/2011 Calgary Chapter Board of Directors:

President Sean Baker
VP (President Elect) Vacant
Treasurer Ryan Galloway
Secretary Kathey Crispens
VP Events Ron Taggart
VP Membership Ashish Pawar
VP Education Jaydeep Balakrishnan
VP Communications Kevin Falenda
VP Marketing Mostafa Hassan

Motion to vote on BOD as presented by Kevin Falenda, seconded by Sean Baker. Motion carried with unanimous yes vote.

10. New Directors-at-Large Recruitment: Kevin Falenda, President – 8:55PM

• Directors-at-Large for 2010-2011 Term

Van Enns
Dan Nowak
Peter Heck
Brent Snider
Jeff Oberlin
John Shijy
Brad Paul
Jason Obenauer
Nathan Reitsema

Motion to adjourn meeting – Kevin Falenda at 9:00 PM. Seconded by Mostafa Hassan. Motion carried.

Meeting adjourned.