Annual General Meeting Minutes

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Date: Wednesday, June 22, 2011
Location: Net Safety Monitoring Inc. 2721 Hopewell Place N.E., Calgary, AB
Chair: Sean Baker, President
Secretary: Kathey Crispens
Present (BOD): Kevin Falenda, Sean Baker, Ryan Galloway, Jaydeep Balakrishnan, Ron Taggart, John Shijy,
Jason Obenauer, Mostafa Hassan
Present (Members): Charly Wong, Kenneth Chung-Man-Kong, Van Enns,  Mostafa Hassan, Milouch Kitov, Azam Fayooq
Guests: Naeem Kan
Absent: Nathan Reitsema (BOD) 
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1. AGM Called to Order: Sean Baker, President - 5:35PM
• AGM Agenda presented

2. Review of last years’ AGM Minutes: Sean Baker - 6:30PM
• Last year’s meeting minutes were reviewed
• How did we compare against planning session held last summer – reviewed plan and did not measure up well against
• ACTION – Jaydeep to get a list of APICS class attendees to forward to Mostafa to create and distribute certificates
• U of C relationship for CPIM and CSCP exam prep courses has been ended
• MRC and SAIT will be pursued to offer these classes through, but we’ll not likely meet fall deadlines. Will need to offer through APICS and perhaps rent classroom space from U of C, MRU or SAIT
• Motion to accept last years AGM minutes by Sean Baker, seconded by Kevin Falenda – carried by all members present.

3. Portfolio Review – Finance: Ryan Galloway, Treasurer - 5:50PM
• Reviewed Income Statement and Balance Sheet
> Income down 6K Testing revenue down, U of C revenues down from last year
> Cash position still healthy but not trending favorably
• Future plans if to develop Chapter Budget (Aug. 2010) & invest cash into short term investments

4. Portfolio Review– Events: Ron Taggart - 5:54PM
• 20010/11 – The theme of the year was LEAN practices
• 1 Strategic Planning Session (Aug),
• 2 Networking (Sep & Jan),
• 2 Plant Tours(Brewster’s & Net-Safety - Nov & May),
• 3 PDM’ (Oct, Mar & Apr),
• 1 Workshop – cancelled due to low enrolment,
• 1 Golf Tournament (June),
• 1 AGM (June)
• Focusing on:
> Technology and Supply Chain Management or the Environment and the role of Supply Chain
> Tech – RFID – what’s lead up to where we are today (Walmart tour)
> Environment – Calculating the carbon footprint of your company and how to reduce that footprint (Recycling plant tours)
> Workshop – morning shop floor Env program, afternoon focus on Management & Executives
> Golf Tournament
> Strategic Planning meeting in August - trying for a 5 year plan and align with course offerings
> Third Thursday of month as target to schedule APICS programs around so always earmarked as APICS night
> PDM setup 30-40 min social 30-40 min speaker and 30 min Q&A
> Special event planned - Food Bank tour and volunteer to help out
> Looking for Corporate Sponsor for Carbon Footprint $15K cost
> Planned events for 2012 - 1 Strategic Planning session, 2 networking socials, 3 PDM’s, 2 Plant Tours, 1 Workshop, 1 Golf tournament, 1 AGM
> VP Membership and VP Marketing to create tour handouts for notes and info on APICS Calgary Chapter
> Suggest offering free passes and rewards for volunteers helping with events

5. Portfolio Review – Education: Jaydeep Balakrishnan, VP Education - 6:17PM
• Challenging year
> Offered 5 module course 1, 2 and 3 were run and 4 and 5 were cancelled due to low enrollment, no interest in CSCP $1600 cost
> Instructor quit and problems arose with relationship with U of C
> Not supplying books cut our revenue
> Need to expand instructor pool
> CBT introduced to host CPIM exams – this too reduces revenue
> Books taken on by U o C library – also cuts our revenue
• APICS Calgary will need to manage the course offerings for this year until the Board can negotiate a new educational offering through SAIT or MRC
> Can look at renting classroom space for the short term
> Could increase revenue with smaller enrollment outside of U of C type educational relationship
• 2012 look ahead
> Offer CSCP course
> Customized instruction offering
> Continue to expand instructor pool
> Pushing the benefits of CPIM and CSCP in the Calgary marketplace as not a high demand in hiring

6. Portfolio Review – Membership: Kevin Falenda on behalf of Nathan Reitsema, VP Membership - 6:39PM
• Ashish stepped down and Nathan took over the portfolio in March
• 15.5 % increase (112 members) SMART Technologies and Cameron are new corporate members this year

7. Portfolio Review – Marketing: Mostafa Hassan, VP Marketing - 6:42PM
• Combined resources with other Chapters in getting together printing materials – District Meeting attendance
• Ordered banners for events
• Increased awareness of our Chapter by attending different networking events like the Career Fair organized by the City of Calgary, MRU and U of C& Calgary Logistics Council
• Challenges ahead for next BOD
> Target different medias, networking events to increase awareness
> Combine efforts with other professional organizations for mutual benefits
> Sponsor more student events.

8. Portfolio Review – Communications: Kevin Falenda, VP Communications - 6:54PM
• APICS Calgary Linked-in group established
• 1 Annual Newsletter distributed in November
• E-mail newsletters distributed in March and April
• 2 Memberships surveys in Jul and May 20% of membership responded (May)
What is most important?
> PDM (12)
> Tour (10)
> Education (8)
> Workshop (7)
> Certification maintenance (5)
What can we do to improve?
> Nothing (12)
> More communication (10)
> More events (8)
> More education (7)
> Better Exam process –resolved (5)
> More Job Postings (4)
• Asked attendees to please keep your contact information up to date via www.apics.org
• Reminder to visit www.apics-calgary.org to keep up to date on the Chapters news and events

9. New Board Nominations & Voting: Sean Baker, President – 7:04PM
• Sean thanked the current Board of Directors and wished the best to a few Directors who will be stepping down this year – Jaydeep and Ryan
• Asked them to help in the transition to the new portfolio directors

The following nominees slate was put forth for voting for the 2011/2012 Calgary Chapter Board of Directors:

President: Sean Baker
Past President: Kevin Falenda
VP (President Elect): Vacant
Treasurer: Vacant
Secretary: Kathey Crispens
VP Events: Ron Taggart
VP Membership: Nathan Reitsema
VP Education: Jason Obernauer
VP Communications: Kevin Falenda
VP Marketing: Mostafa Hassan

Motion to vote on BOD as presented by Sean Baker, seconded by Kevin Falenda. Motion carried with unanimous yes vote.

10. New Directors-at-Large Recruitment: Sean Baker, President – 7:15PM
• A review of the Director at Large roles and responsibilities will be done over the summer and a determination made as to how to manage additional volunteer requirements by event.

Motion to adjourn meeting – Sean Baker at 7:20 PM
Seconded by Kevin Falenda. Motion carried.

Meeting adjourned.